The purpose of this policy is to ensure that you aware of how LiCa Scientific may process your personal data and what your rights are about how we collect, use and process your data.
Data Subject – a living individual.
Data Controller – the person or organization that determines the means and purposes of processing the personal data.
Data Protection Legislation – includes (i) the Data Protection Act 2018, (ii) the UK General Data Protection Regulation (UK GDPR) and any national implementing laws, regulations and secondary legislation, for so long as the UK GDPR is effective in the UK, and the the E-Privacy Directive (and its proposed replacement), once it becomes law.
Personal Data – is any information that identifies a living individual (data subject) either directly or indirectly. This also includes special categories of personal data. Personal data does not include data which is entirely anonymous or the identity has been permanently removed making it impossible to link back to the data subject.
Processing – is any activity relating to personal data which can include collecting, recording, storing, amending, disclosing, transferring, retrieving, using or destruction
Special Categories of Personal Data – this includes any personal data which reveals a data subjects, ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, genetic, biometric or health data, sex life and sexual orientation.
Criminal Records Data – mean information about an individuals criminal convictions and offences, and information relating to criminal allegations and proceedings.
Who We are and Important Information
LiCa Scientific is classified as a data controller, we will collect your data as part of the recruitment process, your rights with regards to how we handle and process your data are listed below. These processes are followed in accordance with the UK GDPR principles
If you wish to contact us with regards to your Data Protection please email firstname.lastname@example.org or call the office on +44161 443 4173.
The Personal Data We Collect About You
Personal data is defined as any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier.
LiCa Scientific will only ever ask for personal data which is required in order to complete the recruitment process.
The personal data we require may vary depending on the clients requirements but we will always inform you of what personal data we may be sharing.
Personal Data we May Require:
- Contact details such as phone number, email address or address
- Employment history
- Reference(s) (professional and personal)
- Education history including proof of qualifications
- Proof of identity
- Proof of Right to Work
How we Collect your Personal Data
You also have to option to submit a CV through our website, this obviously contains personal which you have voluntarily submitted to LiCa Scientific.
Who we Share your Personal Data With
Your data may be shared internally within LiCa Scientific. We will only ever share your data with a third party when necessary and LiCa Scientific will always notify you with who we are sharing your data with.
As per the UK GDPR principles all personal data must be kept confidential and secure and only processed by authorized personnel. For a list of authorized employees please contact LiCa Scientific.
The following list states where data may be held and how it is secure.
- Data held on computers are stored confidentially by means of password protection.
- Data stored on external hard drives or other removable storage media is kept in locked cupboard and is password protected.
- Data stored on our online data base is secured by password protection and encryption.
The amount of time LiCa Scientific stores your personal data may vary on a case by case basis but generally we will only store your data for 12 months. If we require your data for longer you will be notified.
Your Legal Rights
Under the UK GDPR, subject to certain legal limitations, data subjects have available a number of legal rights regarding how their personal data is processed. At any time a data subject can request that LiCa Scientific should take any of the following actions, subject to certain legal limitations, with regard to their personal data:
- The right to access to your personal data
- Request corrections to be made to data
- Request erasure of data
- Object to the processing of data
- Withdraw their consent if consent was the legal basis for processing
- Request that processing restrictions be put in place
- Request a transfer of personal data
- Object to automated decision making
- Right to be notified of a data security breach
Changes to this Notice and Your Duty to Inform us of Changes
You will be notified should LiCa Scientific make any changes to their Data Protection Notice. Candidates should also be aware that they are required to notify us should there be any changes in their personal data.
Queries, Requests or Concerns
If you have any queries, requests or concerns with regards to how your personal data is being processed by LiCa Scientific.